INDUSTRY · FIRE PROTECTION & INSPECTION
AI for fire protection and inspection companies
YOUR JOURNEY
Coaching → Workshops → Sprint → AI Department → Innovation Lab
You run a real business. Trucks, techs, inspections, renewals, invoices. We help fire protection and inspection companies pull their people and systems together, so the money you earned shows up and the owner or board can see the business clearly. It runs on a simple idea: data drives transparency, transparency drives accountability, and accountability drives action. We bake that in from the start, getting everyone from the front office to the field behind a way of using AI that actually makes sense for the business.
What we see in fire protection companies
Most $50M to $250M fire protection companies grew fast on good people and hard work. The systems did not keep up. You might run Simpro, Jobber, ServiceTrade or FieldEdge for scheduling and inspections, a separate CRM for sales and renewals, and QuickBooks or an ERP for invoicing. Each one holds a different version of the truth.
The signed contract says one scope. The inspection platform schedules another. The invoice bills a third. A tech finds a deficiency, writes it up, and it sits there instead of turning into a quote and a bill. Renewals slip because the equipment list and inspection dates in the CRM are wrong.
On top of that you have the rules. NFPA 25, 72 and 10 as the baseline, then whatever the local Authority Having Jurisdiction wants. FDNY and DOB in New York City. The DCA in New Jersey. The State Fire Marshal in Connecticut. A patchwork of local officials in Pennsylvania and Ohio. A license in one state does not carry to the next. All of it has to match what you promised the customer, or it turns into a liability problem later.
- Work gets done and never billed
- Deficiencies get written up but never turned into revenue
- Renewals slip on bad CRM data
- Contract obligations go unmet, which is a real liability if a building has a fire
How we work
We usually start with an alignment sprint or CEO coaching. We sit down with your people and get clear on the vision, mission, values, milestones, and the real challenges, at both the company level and the individual level. You leave with a working understanding of AI and the key do's and don'ts, a list of use cases with a sense of the ROI on each, and a roadmap for how AI helps your team hit those goals.
We know these systems and how they are supposed to work together. Simpro and Jobber for the field. ServiceTrade and FieldEdge for inspections and deficiencies. The CRM for sales and renewals. The accounting stack for invoices and cash. We do not rip and replace. We connect what you have and put AI on top so the data matches across all of it.
We have also built tools that help inspectors do the job faster and cleaner. Better inspection reports, finished on site, more accurate, delivered quicker, with fewer callbacks. From there we tie the inspection report to the equipment that needs supply or renewal, so the next job and the next invoice do not fall through the cracks.
- Start with a $15,000 alignment Sprint or CEO coaching that gets leadership on the same page and surfaces the first fix worth doing
- Connect the systems you already run instead of replacing them
- Inspector tools for faster, more accurate reports with less rework
- Turn deficiencies into quotes and invoices so found work gets billed
- Tie inspection reports to equipment supply and renewal
- One clear view for the owner and the board
Case study: a fire protection and inspection company growing nationally
A national fire protection company hired us for a workshop. It turned into a data project. We read every engagement contract, reconciled it against the work that was actually done, then against the invoices, then against the cash that came in.
We found over $175,000 in work that was agreed to, performed, and never billed. That number does not include the work that was agreed to and never done. That is a separate and bigger problem, because unmet obligations expose the company and its insurers if one of those buildings ever has a fire.
The mandate is still growing. Cleaning up the CRM, giving ownership real visibility, and making the day to day better for the people entering the data. Getting cash and AR recovery under control comes next.
RELATED CASE STUDY
How we found over $175K in work that got done and never got billed →RELATED INSIGHTS
FREQUENTLY ASKED
- Who is this for?
- Owners, CEOs and boards of fire protection and inspection companies doing roughly $50M to $250M, especially operators working across New York, New Jersey, Pennsylvania, Massachusetts, Connecticut and Ohio. If you outgrew your small-business systems and you are not about to hand a Big 4 firm a seven-figure check, this is built for you.
- Do you replace Simpro, Jobber, ServiceTrade or FieldEdge?
- No. You keep the systems you run. Our job is to connect them so the contract, the field work, the invoice and the CRM all tell the same story. Swapping platforms is a separate decision and usually the wrong first move.
- Do you do the inspections or deal with the fire marshal?
- No. We do not perform regulated inspections and we are not your code counsel. We make sure your commercial and compliance data matches what NFPA baselines, the local AHJ, and your customers expect, so nothing falls through the cracks.
- What about union shops and Local 669?
- Where Road Sprinkler Fitters Local 669 agreements apply, there is a line between inspection and testing and the repair work that inspections create. We do not touch covered craft work. We handle the commercial and data side, and clearer records usually help the field crews as much as the owner.
- How do our sales and renewal people benefit?
- Renewals and deficiency revenue die when the equipment list, the inspection dates, and the account details are wrong in the CRM. We fix the data and give reps tools that make entering the truth easy, so proposals, reminders and follow-up match what the contract and the schedule actually require.
- What does it cost to start?
- A $15,000 alignment Sprint, or CEO coaching if the leadership conversation comes first. That is where we get aligned, rank your use cases, and pick the first fix worth doing. The ingestion work, the reconciliation build, and any share of recovered money get scoped after we see your contracts and systems.